company MONITORING
Your Proxy Counts
You can give a proxy to Australian Shareholders’ Association for individual meetings electronically or using paper based forms. Or you can set up a standing proxy. See how to give a proxy below.
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Download standing proxy forms
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How to appoint the ASA as your proxy
- Insert “Australian Shareholders’ Association” on the form where it asks for the name of your proxy
- The share registries have our relevant email address so leave proxy email address blank
- Leave the boxes blank if you wish ASA to vote in accordance with our voting intentions
- Mark “For” or “Against” on the form where you want to direct your vote. If you mark “Abstain” on the form, that resolution cannot be voted on
- Return the form to the share registry (the form must arrive 48 hours before the meeting)
If you have never filled out a proxy form or would like to refresh your memory, click here to see an example.
You can access online voting portals via the Computershare, Link Market Services or Boardroom website, or via a direct link if one has been emailed to you.
- Select “Appoint a proxy“
- Insert “Australian Shareholders Association” where it asks for the name of your proxy. If asked, ASA is a body corporate.
- Mark the votes “Open” if you wish ASA to vote in accordance with our voting intentions
- Mark “For” or “Against” where you want to direct your vote. If you mark “Abstain” that resolution cannot be voted on
- The share registries have our relevant email address so leave proxy email address blank
- Submit the form once you’ve completed all relevant details
 How to lodge a voting proxy with ASA
A standing proxy is simply a written direction to the share registry to make the Australian Shareholders Association your proxy for any meeting of the specified company. It removes the hassle of filling in proxy forms for every meeting.
- Standing proxies are company-specific and may be registry specific. If there is a change to company through a merger or takeover, or it changes its registry, you will need to complete a new form.
- Complete the appropriate standing proxy form once for each of your shareholdings that uses the specific registry.
- Return the form to the relevant share registry.
- If you buy more shares in a company under the same HIN/SRN, you don’t need to complete a new form.
- You can override your standing proxy for any meeting just by voting or completing a one-off proxy form. The instruction with the newest date is the one that is valid.
- To cancel a standing proxy, simply advise the share registry.
Download standing proxy forms:Â
- Computershare, Link Market Services and Boardroom; these forms can be used with multiple companies, provided the shareholder’s SRN/HIN is the same. Use ASX ticker codes for multiple companies
- Other registries:Â you will need complete one form per company
- List of share registries for companies ASA monitors – so you can select the correct registry forms
Why Appoint ASA As Your Proxy?
We are the only organisation that monitors the performance and governance of listed companies that is focused on advancing and protecting the interests of retail shareholders.
Don’t underestimate the power of your proxy, every vote counts. Adding your voice to ASA’s amplifies our collective voice, allowing us to question directors at AGMs with the weight of a top 20 shareholder position.
Voting is a key shareholder right, irrespective of holding size. Our team of monitors engage with company leaders, writing voting intentions and attending AGMs to represent retail shareholders effectively.
Save time, let us do the hard work of analysing lengthy company reports and deciding whether to vote in favour or against resolutions at AGMs.
Rest assured, appointing a proxy doesn’t preclude you from attending shareholder meetings, your presence and engagement is always valued.